Managing licenses, teams (groups) and users¶
This chapter details how the License Server can be used to manage licenses, teams (previously named groups) and individual users.
As of License Server 3.3.8, groups have been renamed to teams.
License Server supports the following license types: managed and floating. The total availability counts for both managed and floating seats are displayed in the upper right corner of the License Server UI. Clicking on either seat count opens the relevant user listing in the Users view.
The managed license is the main enterprise license type since 2015.
Managed seats are permanently assigned to developers identified by their email addresses. The developer needs to specify his email address along with the License Server team URL (previously Group URL) in the activation dialog.
To use a managed seat on another device, the developer needs to activate the new device using automated email authorization. The managed seats can be reassigned once the developer leaves the company. Reassigning managed seats is restricted and cannot be performed on a daily basis.
Managed licenses cannot be used with shared virtual machine setups that come with JRebel pre-installed.
The floating license was the common enterprise license type up until the end of 2014. Customers with valid floating licenses can continue using these licenses until expiration. Floating seats are provided to developers on a first come, first serve basis. The developers do not need to enter anything beside the License Server team URL to obtain a seat. The server is pinged every minute and the seat is returned to the pool when the connection is lost.
License Server operates using licenses that have been uploaded to the server itself. When purchasing licenses in bulk, you will receive a license file. You will need to upload this file to your License Server in order to make seats available to users activating with the License Server.
- Access the Licenses section of the License Server.
- Locate the section titled Add New License.
- Press Select file and browse to the license file. Once found, press Upload to add the license to the License Server.
To verify that this was successful, observe the licenses details in the top right corner of the screen. After uploading a license for X developers, it should state: Seats: 0/X. When no licenses are uploaded, this counter should display 0/0. Note that following a successful license upload, the counter in the upper right corner now displays for example Managed seats: 0/7. This means that there are 7 shiny new managed seats available and none are taken yet.
You can remove unused license files from your License Server.
- Access the Licenses section of the License Server.
- Locate the desired license in the licenses table.
- Press the delete button located in the Action column of the table. You will be asked to confirm this procedure.
Managing users and teams¶
License Server team management provides flexible control for access and limits the scope of risk. Each team of users is given a unique team URL that developers use to activate their products. Teams can be created to match the organization structure. We recommend creating smaller teams. Having smaller teams makes it easier to regenerate and distribute a new team URL when the old one becomes compromised.
Follow these steps to add a new teams.
- Access the Teams section of the License Server.
- Locate the section titled Add team.
- Specify the following items for the new team:
- Team name - give your team an easily recognizable name.
- License type - select whether the new team is going to use managed or floating licenses.
- Advanced Options - from here, you can further specify whether the team should be restricted to a limited number of users and whether it should be restricted to a network subnet of your specification.
- Press Create to create the new team.
Pressing Create and Email will create the new team and immediately open the email field for it.
You can quickly rename an existing team by hovering over its title in the Name column and pressing the pencil icon that appears. Specify the new name and press Save to confirm. Alternatively, press Cancel to discard the change.
Emailing team URL¶
The teams section allows you to quickly email a team URL to multiple users. Simply press the Send to Users button in the Actions column and enter the desired email address. Press Send to generate the email.
You can quickly edit the settings for any team by clicking the Configure IP filter button in the Actions column. From here, you can define whether the team should be restricted to a limited number of users and whether it should be restricted to a network subnet of your specification. Once a subnet restriction is introduced, the IP address is displayed in the Total Users column for the team.
Regenerating a team URL¶
Regenerating a team URL can be required when the team URL is accidentally leaked. To do this, press the Regenerate Secret Token button in the Actions column. You will be asked to confirm this procedure.
You can remove a team from the License Server that is no longer required. To do this, press the Remove team button in the Actions column. You will be asked to confirm this procedure.
You can view all identified users that connect to the License Server for activation via the Users section. This table lists the user’s name (where applicable) as well as the user’s team (when defined) and license type. The table also includes the time when the user was last active and when using offline mode, its duration. The last column of the table allows blocking and unblocking managed license users.
You can also filter the table according to a user team of your choice. To do this, open the drop-down menu in the table header’s team column and select a team. The default choice is any, displaying all users.
To add another License Server administrator, simply follow these steps:
- Access Configuration.
- Select Users.
- Specify the new administrator’s email address and password.
- Open Select Role and select Administrator.
- Press Save.
Blocking and unblocking users¶
To block a user, locate the desired user’s name in the Users table and press the block button in the Actions column of the table. You will be asked to confirm this procedure.
Blocking a user will prevent the user from connecting to the License Server. The managed license seat that the user was occupying before blocking will be made available to a new user. This procedure is restricted and can be used once per seat every 30 days.
Changing existing user email address¶
To change the email address of an existing License Server user, follow these steps:
- Have the user reactivate his device using his new email address (with the existing team URL).
- Verify that the new email address appears in the Users section.
When activating an existing device with a new email address, the License Server automatically blocks the old email address.
License Server user management is based on email addresses. After reactivation using the new email, the License Server user with the old email should be blocked. Not doing this will cause the user to consume an extra seat. License Server automatically blocks the old user. However, if the user with the old email address is not automatically blocked, a manual block can be done via License Server from Users.
Do not block the old email before the user has reactivated JRebel with the new email. Doing this will disable reactivation.